Menus - MailCOPA Multi User Email Software

Connect	Connect to collect and/or send mail - opens the Connect Dialog
Connect Default	Connect immediately to collect/send mail, using the options set here. Does not open the Connect Dialog as above.
Print	Print the contents of the currently selected message. If part of it is highlighted, the Selection option will be available on the Print Dialogue. See also the section on Print Preferences.
Print Default	Print immediately using the MailCOPA default printer (set here), and (Windows) default settings for that printer.
Logout	Logout as the current user name, and login as another user: opens the Login Dialog
Exit MailCOPA	Close down MailCOPA completely.

Undo Ctrl + Z	Editors Only. Undo the last editing action.
Cut Ctrl + X	Editors Only. Cut the selected text to the clipboard
Copy Ctrl + C	Editors Only. Copy the selected text to the clipboard
Paste Ctrl + V	Editors Only. Paste the text from clipboard.
Paste Quoted	Editors Only. Paste the text from the clipboard, marking it as quoted.
Remove Quotes	Editors Only. Remove quote marks from the selected text.
Add Quotes Ctrl +Alt + Q	Editors Only. Add quote marks to the selected text.
Snip Alt + I	Editors Only. Delete the selected text, and replace with the <SNIP> text configured in Preferences - Editing
Insert	Editors Only. Allows the insertion of text from a file (.txt, .rtf and .html files only), or from the Quick Text - though the latter is more easily accomplished by using the HotKeys Alt + 1, Alt + 2, Alt + 3 etc ...
Find	Find a word or phrase in the currently selected message.
Find Next	Search for the next occurrence of the word or phrase last entered into the Find dialogue.
Speak Message	Speak the message - this requires a Text To Speech (TTS) engine to be installed. This is by default in Windows XP, see the Speech applet in Control Panel. Select the option again to stop speaking the message when speaking.
Copy	Copy the selected text to the clipboard
Select All CTRL+A	Varies in its exact action according to the context.

Show HTML

Where a message is currently displayed in text-only format, and has a Rich Text (HTML) section, this HTML section will be displayed.

Show Text

Where a message is currently displayed in HTML format, it will instead be displayed in text-only format.

Show in Online Mode

Fetch from the internet any embedded images that have not been sent with the message. Beware that this may be used by spammers to check if you have viewed the message, so be cautious.

Show in Browser

Show the message in the computer's default browser - this is useful for very complex HTML messages which the MailCOPA editor cannot fully display correctly. The same caveat applies as in the above option about fetching images from the internet.

Headers

Show the full messages headers in the viewer.

Mail Waiting

View the list of mail that you have previously marked for collection from external mailboxes during your next connection. Opens the List of Mail Waiting window

Connect Log

This is a log of mail sending, collection and processing, which may be of assistance when diagnosing problems. It is split into two sections, one showing the actual connection activity, and the other showing the processing of messages by MailCOPA once they have been received.

This is the same log which is opened automatically when mail is sent or received, though each time it opens, it is cleared and just records operations during that connection. This Connect Log holds a continuing record of all such sessions.

Whether a log is kept, and whether a new one is started each day (rather than continually adding to the existing one, which can lead to a huge file) can be configured in User Details.

Mail Counts

Shows Unseen/Outgoing/Held mail for all users, and allows a quick switch to any user.

Addresses

Open the Address Books

Mailing Lists

Gives Access to the Mailing Lists

Toolbars

For more details see toolbars

Mail Toolbar	Show or Hide the Main Toolbar
Quick Viewer Tools	Show or Hide the Quick Viewer Tools
Button Text	Show or Hide the text on the toolbar buttons
Customise	Customise the toolbars, see here for more details.
Restore Default Layout	If you have problems with the layout of the toolbars that you cannot resolve any other way, this will return it to that when MailCOPA was first installed. A useful "panic button" !

Windows

Connection Log	Show or hide the connection log, which may be integrated with the other windows if you wish.
Folders	Show or Hide the Folders Window
Messages	Show or Hide the Messages List
Quick Viewer	Show or Hide the Quick Viewer
Mail Received	Show or Hide the Mail Received Window
Restore Default Layout	If you have problems with the layout of the windows that you cannot resolve any other way, this will return it to that when MailCOPA was first installed. A useful "panic button" !

Add	Create a new folder
Delete	Delete the currently selected folder. WARNING - this will delete any messages in the folder too.
Refresh F5	Refresh the display of messages in the currently-selected folder - the same as pressing F5
Copy sub-folder structure	Enabled only if this folder has sub-folders. Creates a new folder at this level with all of the sub-folders of this folder. The new parent folder and sub-folders will have the same properties as those of this folder.
Close All Sub-Folders	Close all sub-folders.
Import	Import mail into the currently selected folder. Messages in text format may be imported a folder-full at a time, or UNIX mailfiles (a single file containing multiple messages, one after the other).
Mark all Seen SHIFT+S	Mark all messages in the currently-selected folder as Seen
Add to Favourites	Folders may be added to the Favourites pane (above the main Folders List). The original folder remains in the main list, this is just a copy. Once there, they may be used in exactly the same way as the folder in the main list, including amending its properties.
Remove from Favourites	Remove from the Favourites pane.
Properties	Display the folder's properties.

Compose

Open a Compose New Mail Editor

Open

Displays the message in a fresh View Messages Window. Opening a different message will result in its being loaded into a new View Messages window.

Opening another message opens another fresh View Message window with this last message displayed. You will now have two similar View Message windows open.

Reply	Reply to the selected message - a Reply Editor will be opened. Any attachments will NOT be included.
Reply to All	Reply to all those on the distribution list, ie those on the To: and CC: lines in the header. Any attachments will NOT be included.
Reply & Forward Attachments	Include any attachments with the Reply
Reply to All and Forward Attachments	Include any attachments in the Reply to all recipients.

Forward

Opens a Forward Editor

Forward as Attachment

Opens a Forward Editor with the selected message(s) as attachment(s). Useful if you wish to send a message completely intact.

Redirect

Redirects the message to another address - NOTE that you cannot edit the message, the original header lines will be left unchanged apart from the To: line. May be used with multiple selections.

Refilter

Pass the selected message(s) through the filters - useful if you have just created a new filter intended to act on message(s) like this/these.

NOTE that this does not apply to Outgoing Filters which can only actioned when a message is actually sent.

Filter

Show All	Show all messages in the Messages List, whether Seen or Unseen
Show Seen	Show only Seen messages in the Messages List.
Show Unseen	Show only Unseen messages in the Messages List
Hide Seen threads	Hide all messages in the Messages List whose threads that have been marked as Seen

Mark Seen SHIFT+S

Mark the currently-selected message(s) as Seen

Mark All Seen

Mark all message in the currently-selected folder as Seen

Mark Thread Seen

Mark all messages in the currently-selected thread as Seen (It is only necessary to select one message in the thread).

Mark Thread Unseen

Similar to the above, but mark all messages in the thread as Unseen.

Delete

Delete the currently-selected message(s) - they will be moved to the Deleted Items folder

Delete Message (Separate Message Viewer only)

Deletes the message currently displayed in this viewer window, and closes the viewer.

Undelete

Applies ONLY to messages in the Deleted Items folder - returns them to the folder from which they were deleted.

Kill

Expunge the message from the system - it will NOT be moved to Deleted Items and will not be retrievable after this action

Delete Attachments

Delete the attachments on the currently selected message

Move Messages

Copy to Folder	Copies the currently-selected message(s) from one folder to another. A dialog will be displayed so that you can select the destination folder. Copied files can be identified because the message subject will contain the text "(Copy)".
Move to Folder	Moves a message from one folder to another. A dialog will be displayed so that you can select the destination folder.
Create Filter	Allows the quick creation of a filter to transfer messages to another folder on receipt. Data from the header of the current message will be available in the filter dialog box to simplify the process. You may then wish to use the Refilter option above.
Export to text .eml file	Copies the currently-selected message(s) as text file(s) to the destination selected by the user. The file extension will be .eml but the file(s) will be in plain text format. The extension .eml is recognised as an email message, complete with all headers. In the case of multiple selections, give a filename like xyz, and they will be saved as xyz-1.eml, xyz-2.eml etc Additionally, Dragging and Dropping a message onto the desktop will result in its being copied as a text file to the Desktop.
Export to UNIX mailbox	Export to a Unix mailbox file (.mbx). If a single message is selected and saved to an existing file, this will be OVERWRITTEN, rather than adding the message to any existing messages in the file. Multiple selections will be added to one file. The object of this function is to add files in one batch to a .mbx file for transfer/import to other email software

Flag Messages

Hold	This option is only available on messages in the Outbox system folder. A message can be prevented from being sent by marking it as Held. Held messages are displayed in an Italic font.
Unhold	This option is only available on messages in the Outbox system folder which have already been marked as Held. A message not marked as held will be sent next time a connection is made to the mail server.
Keep K	Marks a message as Kept. The message will be displayed with a key icon in the kept column if available. Kept messages cannot be deleted, and will not be purged.
Unkeep K	Removes the Kept marking from a message: it can then be deleted and purged.
Lock Unseen Alt + L	Marks the message as Unseen, and locks it in this state - it is not possible to simply mark the message Seen, using the option further up this menu, or using the S key.
Unlock Unseen Alt + L	Removes the lock applied above - note this does not mark the message as Seen, this must be done separately, using either the option further up this menu or using the U key.
Edit Label Shift + Ctrl + L	Attaches a label to the message. This may be up to 255 characters, and a field to display it in the messages list can be configured from the Folders Properties Settings. In the case of multiple selections, the same label will be added to each message, but they can subsequently be individually modified.
Edit Subject	Change the subject of a received mail. Message. The original subject is added to message in an X-Original-Subject: header for reference.
Categories	Messages may be allocated to user-created categories. For more details see here.
Set Colour	Set the colour of the selected message(s) your own choice of colour. Useful for quickly identifying particular messages in a folder. For example you may receive messages from a web site email script with a specific subject and wish to quickly find them.
Reset Default Colour	Return the colour of the message(s) to the standard one configured.

Addresses

Add Address	Adds the sender's email details to an address book. When selected, a list of address books will be displayed from which you can choose the destination, and you will be able to amend or add to the details to be added.
Add Distribution List	Adds all of the addresses on the To: and CC: lines in the message header (excluding your own address) to an address book or mailing list, which can be selected from the dialog which opens.
Add to Mail List	Add the sender's address to a Mailing List prepared within MailCOPA.

Sending

Send Now	Send the currently selected message immediately. Only available for messages in the Work in Progress folder.
Send Later	Send the currently selected message later (ie place it in the Outbox. Only available for messages in the Work in Progress folder.
Resend Now	Resend the currently selected message - this will be disabled if this is not a copy of a message originally written by this user - ie the From: line in the header is not one of the email addresses entered here. If you wish to resend a message later, simply drag and drop it into the Outgoing folder.
Re-Edit	Opens the message in the editor, enabling modifications to be made, including to the recipient address(es). Applies only to messages you have written and sent yourself, NOT to messages received.

Spam

Black List Sender	The From: address will be added to the Spam Black List
White List Sender	The From: address will be added to the Spam White List
Learn as Spam	For further details please see the page on Spam Filtering
Learn as Clean	For further details please see the page on Spam Filtering
Spam Score	For further details please see the page on Spam Filtering

Find Replies

If this is an original message (ie one not written in reply to a message received) this will locate (but not open) any replies you have written to it. Note that this only applies to direct interchanges between you and another writer - it will not work in mailing lists for instance.

Open Reply

Opens the reply you wrote to this message (if any) in a separate viewer window.

Find Original

If this is a reply (ie a message written in response to a message received) this will find the original message. Note that this only applies to direct interchanges between you and another writer - it will not work in mailing lists for instance.

Select All

Selects all of the messages in the Messages List

Properties

Displays the message's properties, header details, and gives access to the 'raw' text form of the message. For more information see here.

Various system utilities - for more information see here.

Set Preferences	See Preferences
User/Account Details	See User Details
Edit Signatures	See Signatures
Edit Styles	See Editing HTML Styles
Edit Filters	See Mail Filters
Edit Spam Filters	See Spam
Edit Categories	See Categories
Edit Stationery	See Stationery

Add User

Takes you through the process of adding a new MailCOPA user.

Add new mail account

Takes you through the process of adding a new mail account for the current user.

Import Mail/Addresses

Takes you through the import of mail messages from

•	MS Outlook Express v5 & v6

•	MS Outlook

•

Eudora

•	Thunderbird

•	MS Windows Mail

Or of Addresses from:

•	MS Outlook Express v5 & v6

•	MS Outlook

•

Eudora

•	Windows Contacts (Vista)

•

CSV File

Multi-machine Data Sharing

If this installation of MailCOPA is currently configured to use data held on this machine, this wizard will enable you to connect to data on another server machine.

MailCOPA Help	Opens this Help File
Getting Started	Opens the Getting Started page in this Help File.
Whats New	Opens the Whats New in MailCOPA Version 11.01 page in this Help File
Hot Keys	Opens the page covering Hot Keys in MailCOPA in this Help File
Show Tips	Show the tips - these will have been automatically activated each time you started MailCOPA. This is for if you have de-activated them.
MailCOPA Home Page	Takes you to the MailCOPA home internet page
Technical Support	Opens the Support Form on the MailCOPA website (in your default browser).
FAQ Web Page	Opens the MailCOPA Frequently Asked Questions page - this is a very useful source of answers to common problems. TRY THIS FIRST - IT COULD BE A QUICK WAY OF SOLVING ANY PROBLEM YOU MAY HAVE.
Send Machine Name to Client	Used in conjunction with the Multi-machine data-sharing Wizard above.
Upgrade MailCOPA	License MailCOPA for more users, or for multi-machine use (if your current licence only covers single-machine use).
About MailCOPA	Shows the Version Number and Date of this version, and various copyright information.

MailCOPA Multi User Email Client - Menus